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Contents

In This Issue...

#1 - Newbies Nook - Information for those who are new to computers and computing.

#2 - Problems in Paradise - Answers to reader problems and questions.

#3 - Security Corner - Computer Security by Kenny Harthun.

#4 - Getting Starting with Linux - Do you know a Linux Guru?

#5 - Creating Nested Tables - Carol tells us how to do it in Word and OpenOffice Writer.

#6 - My Recommended Software - Need software? Check this list first!

#7 - Useful Freeware - Useful programs that you may find useful. Did I mention they're free!

#8 - Useful web sites - Websites I've visited lately that you may find useful.

#9 - The Lighter Side - Some humor to lighten your load!

#10 - Odds and Ends - A little bit of this and a little bit of that!

Show your support for Daves Computer Tips

Daves Computer Tips is completely free for you to use, but operating the site isn't. I have monthly fees for hosting, bandwidth, and email service. I'm definitely not making a living from this site. If you would like to help cover these expenses you may do so by donating to Daves Computer Tips. Donation is easy and any amount is appreciated. Click the button on the right and donate using your credit card with PayPal.

Spread the word!

Please tell a friend, relative, coworker, or complete stranger about my site and newsletter. Remember "word of mouth" is the best advertising!

As always I appreciate your comments and suggestions about the site and newsletter. If you would like to share please contact me at .

Carol is our resident "Office Goddess". If you have Microsoft Office, OpenOffice questions, or suggestions for future Office articles shoot her an email at .

Thank you for taking a few moments to read my newsletter,
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#1 - Newbies Nook

By David Hartsock

What would you like to see covered in Newbies Nook? Email me at

How to Move, Rename, and Organize Files in Windows - Part 3

The Recap

If you've just subscribed or missed the first two parts of this article you should take a few moments and catch up (Part 1 / Part 2). We've covered the how's and why's of the Windows clipboard, Cut command, Copy command, and Paste function. These are the foundation everyone needs to understand when working with files.

Renaming a single file

Often pictures, programs, and files we download have a strange and cryptic name. One of the best things you can do is rename them and be as descriptive as possible. I often run into this with software updates. A program will tell me there is an update available and ask if I want to download it. Of course I do! I go through the motions and end with a file on my desktop with a name such as dss3405.exe. I always keep a copy of all my software on an external hard drive, but when I need to reinstall what will that name mean to me? The name is cryptic, which is why I would rename it to better describe the file.

Renaming a file is easy. A filename is broken down into two parts - the name and the extension, separated by a period. My song.mp3 is a filename, My song is the name and mp3 is the extension. The file extension tells Windows and any other operating system what to do with the file and how to do it. Common extensions include: mp3, wma, wmv, exe, doc, ppt, jpg, gif, png, and pdf. When renaming a file it is important NOT to change the file extension. If you change the extension Windows won't know what type of file it is, or what program to use with the file. The good news is if you do accidentally change the extension Windows will warn you before it makes the change.

Renaming a file can be accomplished in two ways:

  1. Select the file by clicking with the left mouse button, then press the F2 key at the top of your keyboard.
  2. Hover your mouse over the file and click the right mouse button. A menu will open and you can scroll down to "Rename".

In versions of Windows prior to Vista the entire filename and extension will be highlighted and you can type the name you desire. Remember the extension must remain the same. Your best bet is to click at the beginning of the highlighted area, type your desired name, and use the delete key to remove the old name (leaving the "period" and extension). Another option is to move your cursor to the beginning of the name, click and hold your left mouse button, and move the cursor to the right until you have highlighted just the name. You can then type the name you desire without disturbing the extension. Pressing the Enter key on your keyboard will finish the process and make the change. If you make a mistake press (and hold) the ctrl key on your keyboard while pressing the Z key and your change will be undone.

(Click the thumbnail below to play the instructional video)

Selecting multiple files

We have discussed working with single files, but what do you do if you have a large number of files? Do you have to work with each file individually? Nope! Windows has a solution!

To select every file in a folder press and hold the Ctrl key on your keyboard and then press the A key. This will add all files in the folder to your selection.

To select a continuous group of files select the first file by moving your mouse over the file and clicking with your left mouse button. Hold down the Shift key on your keyboard and move your mouse the the last file you want to group and click with your left mouse button. You have just selected multiple files! Notice that all files between the first first and last clicked files are selected.

OK, that works well, but what if you don't want a continuous group. What if you want to pick and choose multiple files?

Move your mouse to the first file you wish to select. Hold down the Ctrl key on your keyboard while clicking the file with your left mouse button. Keep holding the Ctrl key and move your mouse to each additional file you wish to select and click with your left mouse button. As long as you keep the Ctrl key pressed each additional click on a file will add that file to your selection.

You can also use combinations of the above three methods, which will give you even more control and save you time!

If you wanted the majority of files in a folder, less a few, you could use the Ctrl-A method to select every file in the folder and continue to hold down the Ctrl key. As long as the Ctrl key is pressed any file you click with your left mouse button will be deselected!

If you wanted to select a group of files in the middle you would use the Shift-Click method above to select the group. Opps, you don't want one file in the middle? Release the Shift key and press and hold the Ctrl key. Every file you click will be deselected. If you click on a file outside the group it will be added.

It's pretty neat and a great time saver!

(Click the thumbnail below to play the instructional video)

Renaming multiple files

Just like building blocks we can now add the previous two steps together and rename multiple files at the same time. This is really great for digital pictures!

Using the above instructions select the files you wish to rename. Press F2 on your keyboard or click the right mouse button to open the menu and move your mouse to Rename and click with your left mouse button. What you will find is that Windows highlights the upper most selection only. If you type a new name and press Enter Windows will rename the first file with the new name and each additional file in the selection with a number. It sure beats doing each one separately!

One thing to remember is that Windows treats two files with the same name, but different extensions as two completely different files. If you use this method to and your selection contains files with different extensions you will get results like below:

Original Files:
coolsong.mp3
neatsong.mp3
loudsong.mp3
shortreport.doc
neatreport.doc
longreport.doc

All files selected and renamed to DavesSong will give the following:

Results:
DavesSong.doc
DavesSong (2).doc
DavesSong (3).doc
DavesSong.mp3
DavesSong (2).mp3
DavesSong (3).mp3

Notice that now both the songs and documents have the same name, which isn't necessarily bad, but you should be aware.

(Click the thumbnail below to play the instructional video)

Organizing those renamed files

Folders are the building block of organizations. Your hard drive is a huge warehouse. If you stored your belongings in a warehouse you would not just throw them anywhere. You would use boxes and labels. This is what folders are, boxes that are available for storage!

I can not tell you how to organize your files, they aren't mine. I can show you how to create folders. Using what you learned above and in Part 2 you are on your way to organization!

Creating a folder is so easy you will wonder how you missed it! You can create a folder anywhere such as your desktop, My Documents, etc. You can create folders inside folder. An example would be music. You can have a folder for all music. Inside that folder you can have a folder for each artist. Inside that folder you can have a folder for each record. So how? That right click menu comes to the rescue! Right click on an empty area and scroll down to New (it will have an arrow beside it) and click with your left mouse button (or pause for a moment over it).

create a new folder

A new sub menu will open and the first item you will see Folder. Slide your mouse over to Folder and click with your left mouse button.

new folder

Windows will create a New Folder and highlight the folder name so you can immediately start typing a new name for your new folder. Once you are finished typing the name press the Enter key on your keyboard and Wholla! You have created a folder and are ready to put what you have learned to work!

(Click the thumbnail below to play the instructional video)

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#2 - Problems in Paradise

By David Hartsock

If you would like to see your question or problem answered here email me at

Why is everything slooooww?

Jessica wrote the following email:

Hey dave I need your help if possible.

Lately my computer has been running a bit slow when it is online. I notice A LOT that when online everything pauses and I have to wait and then I can go ahead and do what I am doing.

I replied to Jessica that it sounded like she had quite a few programs running in the background. I knew she was running Windows XP and suggested she download startup.cpl, a program I've mentioned before. She did so and sent me a list of programs that were set to start when her computer booted. I weeded out the unnecessary ones and all is well!

I first mentioned startup.cpl back in October of 2006. It's a handy and easy to understand program that shows you exactly what is set to start automatically. Unfortunately every software author in the world thinks that their program, or some part of it, needs to be running in the background. Also unfortunately the side affect of this is a slow computer.

Another great program is Winpatrol. Winpatrol comes in a free version and a paid version. If you aren't familiar with startup programs or don't feel comfortable about which programs to disable I suggest you opt for the paid version. It offers a great database which will tell you what a startup programs purpose is, notify when anything is added to the startup group, whether or not it is safe to disable it, and quite a few other features!

Please take a moment and comment on this article in the box below! Did it work for you?

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#3 - Security Focus

by Ken Harthun

How to Secure Your Computer: Maxim #4 - Strong Passwords

In the last newsletter, I stressed the importance of changing the default username and passwords of all configurable network devices. That's good advice, but a weak password, one that can be easily guessed, is almost as bad as no password at all.

For example, if you use a password that conforms to common patterns that most people tend to use, it can be easily guessed. According to Wikipedia, Repeated research has demonstrated that around 40% of user-chosen passwords are readily guess able because of the use of these patterns:

So, the lesson here is simple, and becomes Maxim #4:
Use an ungues sable, or difficult-to-guess password always.

What's an unguessable password? I'll cover that in the next issue.

Ken Harthun writes about security issues at LockerGnome and IT Knowledge Exchange. He also blogs on general Geek things at http://askthegeek.kennyhart.com. He's always interested in your questions.

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#4 - Getting Started with Linux

We are still on the lookout for a Linux Guru!Starting with Linux

If you, or someone you know is a Linux Guru and has the ability to write descriptive articles to help others please contact me!

 

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#5 - Custom Numeric Sequence Lists

by Carol A. Bratt

Happy New Year to one and all! I hope each of you will take a few minutes to reflect on the past year and how we, in some small way, can make the world a bit better this year! We don't have to do anything stupendous but all of us can contribute something.

My family and I had a wonderful Christmas holiday and I hope that whatever your religious persuasion is, you all had a wonderful holiday as well.

Now on to the articles!

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Custom Numeric Sequence Lists in MS Word

There can be times when you have a really specific numbering sequence that you want to use in your documents. What to do?

Well this article is actually about two difference topics - one is about custom numeric sequence lists and the other is about using fields in MS Word. But they go hand in hand following up on my last article regarding lists, both bulleted and numbered.

As you know, MS Word supports a variety of built in paragraph numbering schemes which you use through the Bullets and Numbering dialog box. You can also use fields to create and maintain your own numbering schemes throughout your documents. In some instances, such as a law office (I know this feature saved me many times) the ability to create your own numbering sequence can be extremely important.

There are two different fields that are very useful when numbering in your MS Word documents. They are:

You can use the ListNum field to create sophisticated numbering schemes to suit your own needs. The ListNum fields can adhere to one of three numbering schemes. See below:

ListNum Numbering Scheme Table

The ListNum field will allow you to build complex and sophisticated numbering sequences, that will be in tune with other ListNum fields and to the position of the Listnum field in a sentence within your document.

It would take me a very, very long time to detail all of the ListNum field's capabilities and so I will only cover a few.

You can put a ListNum field at the start of a blank paragraph. Select the field and use the Increase Indent or Decrease Indent buttons to change the level of the field which will, in turn, change the format of the number.

You may insert several ListNum fields in a paragraph scattered throughout your text. If you click and drag the text with the associated ListNum field, all the fields will be automatically renumbered.

Seq fields, on the other hand. are fairly straightforward in nature. You must make an identifier or use one of the built-in identifiers that ship with MS Word to keep the various sequences in a document in order. For instance, in a document you could add this text with field codes at the start: Refer to Books {Seq BookNumber} and {Seq BookNumber}.

Your field results show as: Refer to Books 1 and 2 and the next time that Word encounters a {Seq BookNumber} field it will show the value 3, 4, etc. This field is very useful and I am very sure that as you read this you will think of any number of uses for it. Fields are a pretty well hidden secret in MS Word. Most users do not have a clue what they are or how to use them, but once they discover the power of fields, especially in numbering schemes, they never stop using them!

If you move things around in your document or delete some fields, simply press CTRL + A to select the entire document and then press F9 to update your fields. Word will renumber everything in perfect sequential order for you!

For those of you who have not found the power of fields before now, follow the steps below to insert a field into your document. Do NOT type in the braces from your keyboard as they will not work in the same manner as a field.

  1. Click on Insert | Field.
  2. Under Categories, select Numbering.
  3. Under Field Names, select either ListNum or Seq.
  4. Make your selection under Field Properties and Field Options .
  5. Click OK.

As I said, this really covers two different topics and Fields are a whole 'nother wonderful subject to be covered at a future date. You will love what they do for you - honest injun! I know that the more intrepid readers will already start experimenting with field now!

Perhaps in a future document, we will also learn how to create List Styles!

More in OpenOffice

As you may have guessed since I've been doing these articles for Dave, you can also use Fields for more control over your numbering schemes in OpenOffice Writer!

I am by no means and expert at OpenOffice Writer. I have read that there can be difficulty with restarting your numbering using Writer and that it can be hit or miss at times. I myself have not had any problems but I haven't created any complex or sophisticated numbering schemes in Writer either. Having said that, let's get on with it!

To restart numbering in your document, you will have to click the Restart Numbering icon or use the Paragraph Formatting window.

OpenOffice Restart Numbering Icon

OpenOffice Paragraph Formatting

You cannot restart numbering with a Style, you must do it manually.

To create your own numbering scheme, follow the steps below:

  1. Select Insert | Fields | Other.
  2. Click the Variables tab.

OpenOffice Fields Dialog Box

  1. Under Type, choose Number Range.
  2. Under Format, select the type of numbering to suit your need.
  3. Type the name for your numbering scheme, such as Arabic, and select whether you want this to be a number restarting field and fill in the starting value.
  4. Click Insert. The number will appear.
  5. Tab and input your text. You will need to setup and format your tabs.
  6. In the Fields dialog box, make the same selections and type the same name for your field, but this time, choose it to be a continuation field.
  7. Leave the Value field blank.
  8. Click Insert.

The field will appear and you can now tab and input your content.

You can now copy and paste the continuation field and the restart field wherever you need them. You can also save them as AutoText.

You can move your cursor over a field to see its value.

Play around with it a bit until you become used to it. I am always trying to learn more about OpenOffice so that I can writer better article and it is always being updated so be prepared to see more on this subject at a future date. Oh, and did I mention that OpenOffice is FREE??

Until next time, take care of you.

Carol has authored several informative Microsoft Office related books and writes the monthly Word Bytes Newsletter with more tips and tricks in each issue. Visit Carol's website for more great Microsoft Office tips and tricks! If you are interested in a GREAT deal have a look below!

Please take a moment and comment on Carol's article in the box below!

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#6- My Recommended Software

Anti-spyware and Anti-malware Software

Webroot SpySweeper - Daves Computer Tips Seal of Approval Winner! See the test results HERE. Spysweeper provides the best protection of the seven anti-spyware programs tested! Great detection and removal rates with a small real-time protection memory footprint. This is the one you want! SpySweeper includes the ASK toolbar. Be sure to uncheck this option during installation. Free 14 day trial.

CounterSpy - Runner-up in my Anti-Spyware test. Not only does CounterSpy scan and remove spyware, it also uses real time protection. Real-time protection prevents spyware infection. Free 15 day trial. Winner of Computer Shopper Magazine's Best Buy Award!

Antivirus and Firewall Software

ESET Smart Security - New from the maker's of NOD32. Antivirus, Antispyware, Antispam, and Firewall all wrapped into one effective, swift, and low resource package. It is what I use to protect each of my computers!

Kaspersky Antivirus - Kaspersky is my second choice for antivirus software. A good program that is very close in performance to NOD32. Free trial.

Online Armor Firewall - You shouldn't be on the internet without a software firewall that offers inbound and outbound protection. Online Armor is the Best of the Best. Online Armor uses an interface that is easier to navigate than most other firewalls and the protection level can't be beat! Online Armor is available in both a free and reasonably priced paid version, which offers even more protection!

Audio and Video Software

Acoustica Audio Converter Pro - This program converts audio formats and bitrates. Perfect for those with portable audio players or large music collections. 30 day trial.

Adobe Premier Elements - Elements is the consumer version of Adobe Premiere. It costs 1/6th the price, but is very capable of making videos that will impress everyone.

Ashampoo Burning Studio - My current pick for a low resource, easy to use CD/DVD burning application. Easier to use than Nero or Roxio, with a low memory footprint and much smaller installation requirement.

Computer Hardware

Crucial Memory - Memory (RAM) is the upgrade that gives any computer the best bang for the buck. If you want to speed things up with more memory, why not purchase it from the leading source of quality RAM memory. Great selection, good prices, excellent support, and a lifetime warranty! A real winner!

CyberGuys - The place to get those hard to find cables and accessories for your computer!

HP Computers - My current pick for new laptops and desktops. In the current market I don't think you can beat HP's combination of price and performance. Their laptop line is very cost effective and the design is absolutely beautiful!

Newegg - Newegg.com is known for great service and awesome pricing on computers, upgrades, and electronics. If you're looking for computers, computer parts, or electronics you owe it to yourself to start here! Great Products. Great Prices. Great Customer Service!

Computer Maintenance Software

Diskeeper 2008 - My current favorite defrag program. As files are written and erased from the hard drive they begin to leave "spaces" behind. When the drive is written to again files are broken up to fill in these spaces. This causes the drive to go to several different locations to read an entire file, which slows performance greatly. Diskeeper has several advanced features such as; automatic defrag, scheduled defrag, and the ability to defrag the MFT (Master File Table) and paging file. 30 day trial.

Registry Mechanic - A very thorough and efficient registry cleaner and defragmenter. A definite must to maintain peak performance and stabile operation. 30 day trial.

Computer Utility Software

Acronis True Image 11 - Do you value the data on your computer? Do you value your time? How much time will you spend recovering data and returning your computer to its original state after a hardware failure or software glitch? True Image is my #1 choice in backup tools. Whether you choose file or image based backups (you should use both!) True Image will perform better than any other application I've used. Disk images created with True Image are generally 10-20% smaller than those from comparable programs. If your time and files are as important to you as mine are to me this is a must have.

Acronis Disk Director - My favorite tool to partition, format, and resize hard drives.

Roboform - This program is the next best thing since sliced bread in my book! This program integrates into Internet Explorer and firefox. It generates very secure passwords at the click of a button. How do I remember these complex passwords? Roboform allows you to save passwords and personal data in an encrypted format. A master password (yes only one password to remember!) allows access. Roboform in IE and FireFox works like a super powered bookmark. You click the site you want to go to and Roboform opens the site, enters your username and password for the site (if required) and as if by magic clicks the submit button. If you shop online Roboform can enter your personal information and credit card information, which is also stored in a secure encrypted file, in one click. A real time saver with great security thrown in to boot! 30 day trial.

WinRar - What is commonly called a zip utility, similar to the more widely known WinZip. WinRar is faster and works with more formats for about 1/2 the price of WinZip. 30 day trial.

Desktop Utility Software

LogonStudio - Change the screen that appears when you boot Windows (the one with the moving bar graph). Hundreds of free skins available online. It's free.

Cursor XP Plus - Change the cursors on your computer. Hundreds of cursor packs are available online for free.

Icon Packager - Change the icons on your computer. Icon Packager puts you in control to change every icon with the click of a button. Tired of the plain icons built into Windows? There are hundreds of Icon Packs available online for free, which will add a truly personal feel to your computer.

WindowBlinds 6 - This is the icing on the proverbial cake. WindowBlinds changes the look and feel of Windows. By changing the appearance of the task bar, start menu, and any other window or program you open. It adds transparency, shadows, alpha blending, and animations. Hundreds of themes are available online for free.

Internet and Email

1&1 hosting - If you want to start your own website, blog, photo gallery, or have a personalized email address then 1&1 is for you. 1&1 can not be beat for reliability, features, support, and price. 90 day guarantee.

Google Gmail - The best internet based email (webmail) available. Each mailbox has a 6.5GB limit. The interface is superb, and the spam filter is top notch. You will never need to delete an email again! It has a great search function and a feature called thread view, which makes finding emails easy. A webmail account offers several advantages including not being required to change your email address if you change service providers. Gmail requires an invitation from a current member. If you are interested shoot me an email and I'll send you an invite.

Microsoft Outlook 2007 - Outlook is the current email client of choice for corporate America. I get well over 200 emails a day. Outlook has a few features I really need such as a plug in for automatic backups, office sounds which offers me some audible feedback, and the ability to change headers. I've used Mozilla Thunderbird and liked it a lot. With the amount of mail I go through I really need the features of Outlook. If you aren't a heavy user, or don't need the features I do then Thunderbird is a great alternative.

- An amazing, free, web browser. If you aren't using it you should be! Highly customizable through addins called extensions. There are thousands of extensions which can allow FireFox to do just about anything you can imagine. More importantly, Firefox is not subject to ActiveX, which is a large part of Internet Explorer, AOL, and MSN. No ActiveX means much less chance of getting spyware! Firefox also conforms to web standards more closely than Internet Explorer, which means you will see what the authors intended, not Microsoft.

Mozilla Thunderbird - A great free email client, from the same folks that brought us FireFox. Easy to use and highly customizable through extensions.

Photo and Picture Software

Adobe Photoshop Elements - Photoshop Elements is a consumer version of Adobe Photoshop. If you are serious about digital photos you will find Photoshop Elements a great program to have at your disposal. Elements provides all the functionality most will need at 1/6th the price.

Picasa - A great (FREE) way to organize, edit, and share your digital photos.

Please take a moment and comment on this software in the box below!

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#7 - Useful Freeware

If you find a program that hasn't been included in a previous newsletter tell me by emailing me at

MouseShade - Highlights the area around the mouse pointer and dims the rest of the screen. This would be useful for reading long web pages, presentations, demos, and a variety of other purposes. Chris has a few other interesting programs on his site also! - XP/Vista

Free Launch Bar - A neat replacement for the Windows Quick Launch bar. Adds quite a few useful features. -XP/Vista

Picture Resizer - An easy to use photo resizer and optimizer. -2000/XP/Vista

Please take a moment and comment on this software in the box below!

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#8 - Useful websites

If you find a website that hasn't been included in a previous newsletter tell me by emailing me at

A Free DLL (dynamic link library) - If you ever need to find a dll file this is the site for you!

Get the most out of an old iPod - Install Linux, store recipes, map a trip, universal remote control, and more.

Understanding Vista - Chris has a nice site going here. It makes a nice resource for Vista users.

Cyber Crime - This is a must read look at an interesting credit card related cyber crime!

Please take a moment and comment on these websites in the box below!

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#9 - The Lighter Side

I spend thousands of hours each week searching the internet for funny or entertaining items to share with my readers. Enjoy!

Fly in an F/A-18 - One (lucky) gentleman's view from the cockpit. I would do this in a heartbeat! - Thanks to Larry

Mrs. Hughes - This is one funny lady!

Haircut - This could happen to me :)

Awesome finger puppets - The title says it all!

Are you having a bad morning? - This gentleman sure is.

A cute card trick - Let this young man teach you a little card trick to impress your friends :)

The no pants prank - This group goes around New York performing mass pranks. This one has spread to other cities. There isn't any nudity, but the reactions are funny.

What the RIAA is really up to! - What really is behind all those lawsuits?

Please take a moment and add your comments about these in the box below!

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#10 - Odds and Ends

Carol Offers Daves Computer Tips Readers a Special Deal!

Carol (our resident Microsoft Office Guru) recently finished a 4 ebook series on Office 2007. The book has been selling elsewhere for $29.95.

Carol has graciously offered to add a 1 yr membership to the paid version of her monthly newsletter ($18/yr) for only $3.05. Readers get all four ebooks and a 1 year membership on her site for only $33! Of course she set a time limit (there's always a catch) of February 15th, so get yours before then.

If you would like to take advantage of this special offer visit www.carolscorneroffice.com/daves_special.php.

Webroot Spy Sweeper Special Deal

For a limited time Webroot, the maker of Spy Sweeper, is offering a 3 for 1 deal. Get 3 copies of the best antispyware program for the price of 1!

Webroot Software Inc.

An Interesting Look at Airport Security... From a Pilot

A little off topic, but very interesting look at airport security from someone who flies into and out of airports ever day. A well written and informative article from the New York Times.

Please take a moment and add your comments about these in the box below!

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